Procurement Specialist

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Procurement Specialist Department: Finance

Reports To: Controller

FLSA Status: Non-Exempt

Salary Range: $32,902 – $49,353 annually

Position Summary

 The Procurement Specialist performs professional and technical purchasing functions in support of the St. Johns County Airport Authority’s operational, capital, and grant-funded programs. Working under the general supervision of the Controller, this position is responsible for administering procurement processes, coordinating solicitations, maintaining contract documentation, ensuring compliance with federal and state requirements, and supporting internal financial controls.

The Procurement Specialist serves as a key safeguard in maintaining transparency, fiscal discipline, and regulatory compliance consistent with FAA, FDOT, and applicable Florida statutory requirements. This position does not establish policy but ensures that adopted procurement policies are implemented accurately, consistently, and defensibly.

Essential Duties and Responsibilities Procurement Administration

• Prepare, coordinate, and administer competitive solicitations including Invitations to Bid (ITB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), and related procurement documents.
• Develop and maintain standardized solicitation templates and contract
• Ensure compliance with Authority procurement policies, Florida Statutes, and applicable federal grant
• Coordinate advertising, bid openings, evaluation documentation, and award
• Prepare purchase orders and contract documents in accordance with established thresholds and approval

Contract and Vendor Management

Maintain official procurement files, vendor registrations, insurance certificates, bonds, and compliance

• Monitor contract expiration dates, renewal options, and deliverable
• Coordinate with department heads to confirm scope alignment, performance compliance, and documentation of contract deliverables.
• Support vendor outreach and maintain accurate vendor

Financial and Grant Compliance Coordination

Coordinate with the Controller to verify budget availability and encumbrances prior to procurement

• Maintain procurement documentation required for FAA Airport Improvement Program (AIP), Congressionally Directed Spending (CDS), FDOT, and other grant-funded projects.
• Assist in preparing documentation required for reimbursement requests, audits, and financial
• Ensure procurement files support clean audit trails and defensible internal

Internal Controls and Transparency

•  Maintain procurement records in accordance with public records retention
• Support Sunshine Law compliance by ensuring proper documentation of solicitation and award
• Assist in maintaining segregation of duties between procurement, authorization, and payment
• Participate in audit preparation and respond to procurement-related
• Receiving and Asset Support (As Assigned)
•  Coordinate with departments to verify receipt of goods and
• Assist in tracking capital assets procured through Authority funds or grant
• Support inventory documentation processes as

Minimum Qualifications

 Associate’s degree in business administration, Public Administration, Finance, Accounting, or related field; Bachelor’s degree preferred.

• Minimum of three (3) years of progressively responsible experience in public procurement, purchasing, contract administration, or governmental finance.
• Experience with Florida public sector procurement requirements
• Working knowledge of federal grant compliance (FAA, FDOT, or similar) strongly
• Proficiency in Microsoft Office applications and financial management software

Knowledge, Skills, and Abilities

• Knowledge of public procurement principles, competitive solicitation procedures, and contract
• Understanding of Florida Sunshine Law and public records
• Ability to interpret and apply procurement policies and regulatory
• Strong organizational and documentation skills with attention to
• Ability to maintain confidentiality and exercise sound professional
• Ability to communicate effectively with staff, vendors, consultants, and external
• Capacity to manage multiple projects and deadlines in a public accountability

Working Conditions

Work is primarily performed in an office environment with occasional site visits to airport facilities. The position may require attendance at bid openings, pre-bid meetings, and board meetings as assigned.

Strategic Role Within the Organization

The Procurement Specialist operates within the Finance Department under the Controller to strengthen fiscal stewardship, enhance compliance controls, and support transparent, defensible procurement practices. This structure ensures alignment between purchasing activity and financial oversight while maintaining scalability as the Authority’s capital program expands.

The St. Johns County Airport Authority is an Equal Opportunity Employer and participates in E-Verify.